Running and managing different building facilities can be a tough task if you have to do it the traditional way. You have to maintain and manage multiple building systems (some examples are HVAC, security, alarms, elevators), keep a clear communication channel with your occupants, and ensure all spaces are utilized efficiently and effectively so that you can maximize your profit.

It’s one thing to keep all building systems working harmoniously. Making sure that risks to occupants and customers are eliminated and then keeping all facilities sustainable are two different things entirely. With a facility management software, facility managers are able to put and manage them all and more into a single, manageable web-based dashboard.

Instead of running around with checklists and risk missing and misplacing maintenance requests, everything is centralized, repetitive tasks are automated and resources are strategically assigned and utilized so you and your team can perform all your functions pertaining to maintenance and repair of your facilities at an efficient and productive level.

If you’re unconvinced about the usefulness of a facility management software to your business, here are several reasons that might change your mind.

HVAC technician using a meter to check heat pump amperage

1. Streamline Repair and Maintenance Tasks

Property managers and store owners want to devote their energies driving customers to their business and generating sales. They certainly don’t want to be stuck with equipment issues and system failures.

With a facility management solution, they are able to monitor the status of their facilities and assets in real-time. When leveraged in tandem with a CMMS (computerized maintenance management system), they can set repair and maintenance schedule for their systems ahead of time and automate the issuance of the maintenance/repair request to their contractor partner when specific conditions are met or certain triggers are activated.

Property managers and business owners no longer have to spend more time working with repair and maintenance personnel. They can easily manage requests using a CMMS. The software provides repair and maintenance partners with all the details, getting them started with the information they need so they can fix the issue as quickly as possible.

2. Prolong Service Lives of Systems and Assets

There are various types of facility management systems in the market, designed for different user types. There are facilities management software for small business, for real estate properties, for heavy industries, etc. That said, all these facility management solutions help users get the most of our their assets and maximize its value to their business. Facility management systems do come with asset management tools and capabilities.

When your systems are properly and regularly maintained, they tend to run longer and operate at an efficient level. Facility management software provides you with maintenance reports as well as analytics, helping you determine the best time to schedule repairs, preventive maintenance, or replacement for your systems or facilities. This helps prevent system downtime and increase productivity, resulting in a bigger return on investment.

3. Make Buildings Energy-Efficient

Commercial and industrial buildings run multiple facilities and systems in order to operate. Systems like HVAC, water filtration, lighting, and more require lots of energy, all of which translates to a huge chunk of their operational budget.

The good news is that core facility management software solutions can be used to find ways to make critical facilities and systems energy-efficient. You can perform an extensive energy audit to determine which systems are using up more energy, discover potential issues that contribute to energy wastage, and identify solutions to keep them running at full operational efficiency while requiring less energy.

A few business cases on energy efficiency clearly demonstrated the monetary savings a company enjoys when it invests in energy efficiency solutions. In fact, one company spent $70,000 for a more energy-efficient HVAC system and saved a total of $426,000 in its first year.

4. Optimize Layout and Installation of Critical Systems

As mentioned earlier, critical facilities for buildings such as HVAC, elevators, waste treatment, water filtration, and more can cost businesses large sums of money for installation alone. Imagine the running expenses your business will incur if these systems were installed using substandard materials or laid out in a way that can hamper performance.

Performance reports, energy audits, and analytics from facility management software provide facility managers, architects, building designers, and system installers a comprehensive picture of the whole facility. This functionality allows them to work on a more optimized layout for system installations, guaranteeing efficient performance and a higher return on investment.

5. Monitor and Manage Facilities in Real-Time

Facility managers are not always on-site. However, thanks to advances in mobile technology, they can access the facility management dashboard wherever they are. The majority of facility management software is optimized for mobile platform, enabling users to make a quick look at the status of their facilities, schedules for repairs, maintenance reports, and more via a smartphone or tablet.

Technology on the Rise

The facility management software market is on the rise and adoption by companies is becoming wider and deeper. Adoption and implementation are huge in North America. Europe is not far behind. Alongside facility management systems, Building Information Modeling or BIM software adoption is also increasing.

According to Facility Management Market: Growth, Trends, and Forecast (2019-2024), the facilities management market was pegged at $35.92 billion back in 2018. The value of the industry is expected to rise by as much as $72.43 billion by the end of 2024.

Increased expenditures on infrastructure, along with the demand for energy efficiency and process optimizations, drive the growth of the facility management market. That said, organizations that are hesitant in adopting facility management systems cited security concerns in relation to devices as their main reason. Still, facility management systems have found their way in various verticals, including education, retail, healthcare, IT, and telecommunications. With all the benefits it brings to your business, investing in a facility management software is worth your consideration.